If you're a busy writer, who sends off some manuscripts a week, then you need a way to keep track of your submissions. I've found creating a submission log is the best way to keep track of the large amount of material I send out.
Record the name of the article / or story, whether it is a query or complete manuscript, the day you mailed it, who you mailed it to, the day you received a reply and the response you received from the editor or publisher. Your submission log is also a handy place to record payments. You can easily set up a submission log on your computer or organize your submission log pages, in a three-ring notebook.
There are many ways to set up a submission log. Here's how I set up mine:
SAMPLE SUBMISSION LOG:
Article / Story Title: __________ Query: ___ Manuscript: ___
Date Sent: Editor / Publisher: Reply Date: Comments:
In addition to setting up a log on every submission, I also keep a hard copy file. In each file I keep a copy of my query / cover letter, and / or manuscript, which ever the case may be. I want a record of exactly what I've mailed out, and to what.
A submission log will give you a quick reference tool to the questions, articles and stories you've sent out. It certainly would have embarrassed to send out a duplicate letter or story to the same editor or publisher. Once you've been writing for a while you will craft a submission log to meet your writing needs.
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Source by Carol Boles